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Volunteer with the HNC

For 100 years the Hamilton Naturalists’ Club has been appreciating, studying and conserving the wild plants and animals of Hamilton.


Current Volunteer Opportunities

Co-Managing Editor

Board of Directors: Treasurer

Board of Directors: Communications Director

Writers

Co-Managing Editor (Volunteer)

The Charity: The Hamilton Naturalists’ Club (HNC) is a volunteer-led registered charity with over 100 years of promoting habitat protection, stimulating public interest and action in conservation, undertaking research and education regarding natural areas, and acquiring and managing nature sanctuaries. The HNC has broad community support with a history of successful projects and partnerships.

The Position: The Hamilton Naturalists’ Club is looking for candidates to fill two volunteer Co-Managing Editor positions for its monthly print and digital publication, The Wood Duck.

The ideal candidates for this position love to collaborate and have excellent time management, communication, and interpersonal skills.

Responsibilities include:

  • Managing workflow of six issues of publication
  • Editing articles for content, tone, grammar, punctuation
  • Planning, coordinating, pitching, and assigning content
  • Managing and leading a team of writers
  • Collaborating and coordinating with co-managing editor and layout editor
  • Ensuring printing/production deadlines are met

This is a remote position.

Qualifications:

  • Demonstrated writing and editing experience
  • Ability to manage and lead projects from planning to completion
  • Strong organizational and time management skills
  • Ability to work independently and in a team, particularly remotely

Application deadline: October 1, 2021

Please send cover letter, resume, and two writing samples to Mike MacLeod at volunteer@hamiltonnature.org


Board of Directors: Treasurer (Volunteer)

We are looking for a Treasurer to serve on the Board of Directors. To apply for this position, email Mike MacLeod, Volunteer Director, at volunteer@hamiltonnature.org

Volunteer position: Treasurer of the Board

Location: Hamilton area

Reporting to: Members and Board of Directors

Term: Five-year appointment

1. Responsibility Overview:

The Treasurer oversees and reports on the financial status of the Club, monitors the organization’s financial requirements, and sets the budget of the Board. Specific responsibilities include:

  • Maintenance of the Club’s books of account with assistance from Bookkeeper
  • Receipt and deposit of all revenues, including donations of shares by HNC members (to be performed in conjunction with Membership Director)
  • Payment of Club’s bills
  • Preparation and presentation of financial reports to Club Directors for club activities including: Falcon Watch, Bird Study Group, and Sanctuary/Land Trust
  • Preparation and provision of monthly financial statements at monthly Board meetings.
  • Oversight of tax receipt issuance in February
  • Maintenance of roster of signing officer for Club’s accounts
  • Maintenance of up-to-date list of Directors
  • Filing Charity Information Return for CRA
  • Management of Club’s accounts
  • Oversight of Club Endowment Funds at the Hamilton Community Foundation (HCF)
  • Maintenance of Treasurer’s File for all transactions
  • Supervision of Fiscal Year End Audit:
    • Ensuring auditors are provided with all necessary information
    • Proofing and revision for financial statements for publication on HNC website in September
    • Delivery of annual financial statements at AGM in October
  • Preparation and presentation of annual budget to Board in April-May period
  • Consulting with directors to ensure individual budgets are prepared
  • Consolidate and prepare Club’s budget with Directors’ input
  • Presentation of budget to Board for approval

2. Qualifications:

  • HNC membership required
  • Ability to arrange personal transport to and from meeting locations
  • Excellent spreadsheet and Microsoft Office skills
  • Familiarity with investment principles
  • Background in accounting preferred
  • Ability to work with diverse personalities

3.  Time Commitment:

  • Five-year appointment
  • Attend monthly board meetings (approximately 2 hours each)
  • Attend AGM in October (1hour)
  • Additional responsibilities (4-8 hours per month)

To apply for this position, email Mike MacLeod, Volunteer Director, at volunteer@hamiltonnature.org


Board of Directors: Communications Director (Volunteer)

Location: Hamilton Area

Reporting to: Members and Board of Directors

Term: Five-year appointment

Responsibility Overview: The Communications Director oversees all marketing and public relations, including:

  • Market and promote events to members and the public through email, social media, HNC website, and event listing sites (like Hamilton Spectator)
  • Create and maintain relationships with HNC stakeholders, including members, media, government, and the public
  • Produce monthly e-newsletter (solicit material, source photos, design layout, and publish via Mailchimp)
  • Manage account and respond to inquiries for info@hamiltonnature.org
  • Manage and maintain social media presence, including content creation
  • Design marketing materials such as web ads, flyers, social media graphics
  • Hamiltonnature.org: work with web coordinator to analyze web analytics, post content, and optimize content
  • Design and send email blasts
  • Formulate and execute marketing and PR strategies and campaigns

Qualifications:

  • Demonstrated experience in marketing or public relations
  • Familiarity with WordPress, graphics editing software (e.g. Photoshop), publishing software (e.g. InDesign), Mailchimp, Google Analytics
  • Excellent organizational skills, including managing timelines for multiple projects simultaneously
  • Understanding of search engine optimization and web analytics
  • Experience working with a nonprofit or charity is an asset
  • HNC membership required (current member or willingness to become a member)
  • Ability to arrange personal transport to and from meeting locations

Time Commitment:

  • Five-year appointment
  • 10+ hours a week
  • Attend monthly board meetings, September through June (approximately 2 hours each)
  • Attend AGM in October (1 hour)

To apply for this position, email Mike MacLeod at volunteer@hamiltonnature.org


Writers

We are looking for writers of all experience levels to contribute articles and posts for the Hamilton Naturalists’ Club website and social media platforms.

Our goal is provide a variety of written content that is informative and engaging, and helps our members and the general public learn more about nature. This is a work from home position.

If you are interested, please email Mike MacLeod at volunteer@hamiltonnature.org and include the following information:

  • Nature-related topics about which you’d like to write
  • The number of hours per week that you can volunteer
  • Writing experience (if applicable)
  • Writing samples (if applicable)

Volunteer Opportunities from Our Partners

There are no partner volunteer positions at this time.